Terms to Know

Accrual accounting: A basis of accounting that recognizes revenue when earned, and expenses when incurred, regardless of when cash changes hands

Business area: The administrative areas of Human Resources, Finance, and Research Administration.

Business Process: A business process involves a series of tasks or activities that result in the delivery of an essential service to UW’s faculty, staff, or students.

Composite fringe rate: The composite fringe rate, also known as the composite benefit rate, is an average cost of benefits for an employee group.

End-to-end business process: A process that is performed by UW administrators from start to finish. Examples include budget, recruit-to-hire, and more.

Integrated ecosystem: An integrated ecosystem consists of a set of technology systems that are bundled and seamlessly communicate with each other. The purpose of integrated tools is to provide users with a consistent experience.

Operating model: An operating model determines how, using people, process, and technology, the UW delivers value to students, staff, and the state in alignment with our vision.

Pre-award administration: Pre-award administration involves the activities that occur before an award for a sponsored project is received and accepted   from a sponsor. Pre-award activities include, but are not limited to, budget development, proposal preparation, reviews, submission and negotiations of grants or contracts received from a sponsor.

Position management: Sometimes referred to as position control, position management is used to support organization planning, budgeting, and recruiting.

Post-award administration: Post-award administration involves the activities that occur after a sponsored project has been funded and received from a sponsor. Post-award activities include, but are not limited to, the monitoring, management, and oversight of funded sponsored projects. It also includes the modification of existing awards, financial reporting, and audits.

Research compliance: Compliance involves adherence to rules, regulations, policies, and standards as designated by sponsors or agencies, such as the federal government. It includes, but not limited to, the oversight of human subjects (IRB), animal use (IACUC), biological safety (BIO), conflict of interest (COI), and stem cell (SCRO) research.

UDDS: UDDS (Unit, Division, Department, and Sub-department), also known as a smart numbering structure, is a unique identifier given to business units at UW to assist in tracking financial and human resources information.