The current processes supporting sponsored project administration across the UW System do not take full advantage of current technologies and national best practices. As a result, there have been challenges to effectively supporting the research endeavors of investigators Systemwide. The Research Administration Modernization Project (RAMP) within ATP seeks to reverse that trend.
The central mission of RAMP is to implement select Huron Research Suite modules, which will be complemented by the eventual implementation of Workday. The new modules will go live on varied timelines and according to the needs of each UW campus.
About Huron Research Suite
A comprehensive set of software solutions tailor-made for managing the business of research, the Huron Research Suite modules add functionality that will help us advance the UW’s premier research enterprise. The new modules will enhance our work in the areas of proposal development and submission, research contracting, non-financial post-award management, employee compensation compliance, financial forecasting, and export controls.
|Huron Research Suite||Implementation Location|
|Financial Forecasting Module||UW-Madison|
|Export Control Module||UW-Madison|
Grants & Agreements Modules
Both the Grants and Agreements modules will be implemented at all UW System institutions. Together, they will standardize the proposal development, routing, and approval process; integrate fiscal and non-fiscal regulatory compliance information; and track proposal, agreement, and award activity in a single integrated system.
The Grants module is the most robust within the Huron Research Suite. It will make the pre-award process more efficient by streamlining data entry, minimizing the possibility of errors, repurposing large amounts of data for new submissions, and automating many manual tasks. It will also provide much-needed post-award non-financial capabilities unavailable in current systems.
The Agreements module will provide the technology capabilities needed to manage contracting and agreement negotiation operations — features not available in the current state. It will simplify the management of financial and nonfinancial research agreements by providing a single location to store and access information for all types of agreements. It will also reduce and simplify data entry, minimize compliance risk, and allow for the tracking and logging of third-party and internal communications.
How will the Grants and Agreements modules be implemented?
- Latest version available at project kickoff, in Huron’s cloud data center
- This customizable solution will be hosted by Huron and maintained by UW–Madison.
UW-Milwaukee and Comprehensives:
- Latest version available at project kickoff, in a Software as a Service (SaaS) model
- The SaaS model will limit customizations, reducing UW support needs.
ECC Upgrade and Payroll Confirmation
UW–Madison and UW–Milwaukee will upgrade the Effort Certification and Reporting Technology (ECRT) system we use now to the newer Huron Employee Compensation Compliance (ECC) module. Coupled with the upgraded technology, we will transition away from the traditional effort reporting to a new project-based payroll confirmation approach. This new approach will significantly reduce administrative burden for researchers and administrators.
At UW–Madison and UW-Milwaukee, the new approach will yield the following changes:
- Shifting the focus of certification to payroll in dollars, rather than a percentage of effort
- Limiting certification to federal awards only
- Excluding commitment data from the certification card
- Organizing the data by federal project, not a specific individual
How will the ECC module be implemented?
- Upgrade of ECRT to the latest version of ECC at project kickoff
- Migration of legacy on-premises ECRT to ECC hosted in Huron’s cloud data center
Financial Forecasting Module
The Financial Forecasting module will be implemented only at UW–Madison. With this module, financial and research-focused university leaders will be able to evaluate the performance of programs and investigators more accurately. The new tool will provide more robust dashboards and reports to enhance our forecasting and decision-making from an institutional perspective.
Export Control Module
To be implemented only at UW–Madison, the Export Control module will ensure compliance with federal and international laws, screen visitors to facilities, manage data entry, and provide workflows to improve the compliance of the export control program.
This timeline represents the anticipated implementation stages of the Huron Research Suite modules across the UW System. Date ranges are estimated as of January 2022.
Grants and Agreements: November 2021–April 2023, expected go-live: February 2023
ECC Upgrade and Payroll Confirmation: January 2022–September 2022, expected go-live: August 2022
Export Control: July 2022–April 2023, expected go-live: February 2023
Financial Forecasting: March 2022–May 2022, expected go-live: May 2022
UW-Milwaukee & the Comprehensives Timelines
Grants and Agreements: September 2022–October 2023, expected go-live: August 2023
ECC Upgrade and Payroll Confirmation (UW-Milwaukee only): November 2021–August 2022, expected go-live: August 2022
Timelines for UW-Milwaukee and the comprehensive campuses will be set in 2022, following further analysis.
Timeline for All UW System Campuses
Workday: Workday will be implemented concurrently at all UW System campuses. The timeline will be finalized at the end of the Planning Stage.