Check this page often to find answers to some of our most frequently asked questions. We will continue to add questions and answers as we move through the program stages.
For answers to technical questions from ATP engagements, visit our Event and Meeting Q&A page.
General
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How will ATP affect me?
If you work in finance, human resources, or research administration, the goal of ATP is to make your job easier by standardizing processes and implementing Workday and select modules of Huron Research Suite. These integrated, cloud-based enterprise resource planning (ERP) systems were selected to meet UW’s needs now and in the future.
Following ATP, you will:
- Be able to complete many of your tasks in fewer steps thanks to automated business processes
- Complete most human resources and finance work in Workday and/or research administration work in select Huron Research Suite modules
All UW System faculty and staff will use Workday to:
- Access payroll and benefits information
- Enter and track professional development
- Submit travel reimbursement requests
- Complete other employment-related tasks
The ultimate goal of ATP is to give faculty and staff more time to focus on the University of Wisconsin System’s mission of education, research, and outreach.
How can I learn more about ATP?
Explore the ATP website for information about the program, as well as the finance, HR, research administration, and IT workstreams. The website is updated regularly and provides timely information as the program progresses.
Subscribe to the ATP Touchpoints newsletter for monthly news and updates.
Your campus Governance Groups, ATP Readiness Team, or Ambassadors will provide information specific to your campus, school, division, or department.
What are the timelines and go-live dates for the technology implementations?
Workday will go live at all UW System campuses in July 2025. View the timeline and stages of work.
Modules for the Research Administration Modernization Project (RAMP) will go live on separate timelines between 2022 and 2025.
What will happen to the ancillary systems I use today?
After a thorough review process and assessment of Workday’s capabilities, leaders from your institution will determine if a system should be kept, replaced, or retired. Discover the disposition status for nearly 1,800 current systems.
Who is working on the redesign of business processes?
There are 21 ATP Design Teams, each assigned to oversee the redesign of specific business processes, such as Cash Management, Time & Absence, and Grants Management, within Workday. Design Team members have experience working for UW institutions and bring extensive knowledge to this effort.
Throughout the redesign process, Focus and Validation Groups meet with the Design Teams to review the work and provide feedback before the next iteration of Workday design. Focus and Validation Groups consist of faculty and staff from all UW System institutions who represent the needs of their campuses during design. See who’s involved from your campus.
What is the decision-making structure for ATP?
To facilitate the implementation of Workday and Huron Research Suite, the Administrative Transformation Program has established a governance framework that includes representation from all UW System institutions.
Where is ATP right now?
ATP is a multi-year program. Review the timeline and work associated with each stage to see an overview of what is happening right now.
Training
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When will Workday end-user training start?
ATP is developing training plans to prepare staff ahead of the Workday go-live in July 2025. Workday end-user training is scheduled to begin in March 2025 and will include a variety of materials and delivery methods, including quick reference guides, computer-based training, and instructor-led learning opportunities.
Workday
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Will we continue to use Human Resource System (HRS) and Shared Financial System (SFS) after Workday goes live?
No. Most of the business processes you currently perform in HRS and SFS will be redesigned within Workday.
Where can I find definitions of Workday terms?
You can review a list of Workday terms and definitions, including a crosswalk from current terms across the UW System, through our website (UW credentials required). This list will be updated regularly.
Will I be able to share my personal pronouns and name pronunciation in Workday?
Yes, you may share personal pronouns and the pronunciation of your name. You also have the option to upload a photo and display your education, military status, and preferred name. You may choose what to share publicly (or not) with others who work for UW. These are all options, not requirements.
When will we be able to see a demonstration of Workday?
Each month, ATP presents a Workday Walkthrough to provide a high-level overview of Workday functionality and a demonstration of a specific business process. The walkthroughs are not training, but they are your best opportunity to see Workday prior to training, which begins in March 2025. Recordings of the Workday Walkthroughs are available to anyone with a UW login.
Does Workday offer language modifications for non-English-speaking users?
Yes, Workday allows users to change their display language. UW faculty and staff will be able to choose from over 40 different languages in employee self-service.
Will each campus be able to customize Workday?
As we standardize business processes across the UW System, campuses will all use the same setup and processes in Workday to facilitate information sharing and reporting. Each campus will have its own Workday landing page with branding, messages, and resources that are relevant to that institution, in addition to Systemwide information.
Will I still use MyUW with Workday?
It depends on where you work.
If you work at one of the 12 comprehensive UW campuses or UWSA, MyUW and your local applications portal will be combined into one convenient portal where you can link to Workday as well as other applications like Zoom or DocuSign.
If you work at UW-Madison, MyUW will look very similar to what you see today. However, instead of separate tiles for entering absences, finding pay statements, and registering for professional development, there will be one tile linked to your Workday Home Page, where you can navigate easily to that information and more.
The updated portals will be ready for use prior to Workday go-live in July 2025.
Finance
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What is UDDS?
UDDS is the alphanumeric string that is the UW’s primary method to manage our organizational data. Organizational data includes programs, cost centers, funding, identity/access management, workflows, document management, and more.
UDDS has caused a variety of problems in data management, operations, reporting, and governance. Transitioning to the Workday Foundation Data Model (FDM) structure will solve many of those problems. UDDS will be discontinued with the implementation of Workday, but will still be used when working with historical data, as not all data will be migrated to FDM.
What is the Foundation Data Model (FDM)?
The Foundation Data Model (FDM) is the framework to support accounting and financial reporting in Workday. The FDM combines Ledger Accounts + Organizations + Worktags + Cost Centers and allows HR/HCM and finance units to share relevant configurations.
Watch our FDM overview video.
What will replace unit and division codes?
FDM Worktags do not have logic or smart numbering built into the reference ID, as is the case with current-state chartfields like department IDs. Divisions or units are represented by various levels in the Cost Center hierarchy.
What will offices use to replace current unique Dept ID/Project to identify full account strings?
Staff will use a crosswalk to determine future-state FDM values or funding strings. A link to the tool is coming soon.