FAQs

Check this page often to find answers to some of our most frequently asked questions. We will continue to make updates as we move through the program stages.

This is an accordion element with a series of buttons that open and close related content panels.

How will ATP affect me?

If you work in finance, human resources, or research administration, the goal of ATP is to make your job easier by standardizing processes and implementing technology that will adapt to meet your needs now and in the future.

Following ATP, you will:

  • Be able to complete your work in fewer steps thanks to automated business processes
  • Complete most human resources and finance work in Workday and/or research administration work in select Huron Research Suite modules

All UW System faculty and staff will use Workday to:

  • Access payroll and benefits information
  • Enter and track professional development
  • Submit travel reimbursement requests
  • Complete other employment-related tasks

The ultimate goal of ATP is to give faculty and staff more time to focus on the University of Wisconsin System’s mission of education, research, and outreach.

Will we continue to use Human Resource System (HRS) and Shared Financial System (SFS) after Workday goes live?

No. The business processes you currently perform in HRS and SFS will be redesigned within Workday.

Who is working on the redesign of business processes?

There are 21 ATP Design Teams, each assigned to oversee the redesign of specific business processes, such as Cash Management, Time & Absence, and Grants Management, within Workday. Design Team members have experience working for UW institutions and bring extensive knowledge to this effort.

Throughout the redesign process, Focus and Validation Groups meet with the Design Teams to review the work and provide feedback before the next iteration of Workday design. Focus and Validation Groups consist of faculty and staff from all UW System institutions who represent the needs of their campuses during design. See who’s involved from your campus.

What is the decision-making structure for ATP?

To facilitate the implementation of Workday and Huron Research Suite, the Administrative Transformation Program has established a governance framework that includes representation from all UW System institutions.

What are the timelines and go-live dates for the technology implementations?

Workday will go live at all UW System campuses in July 2024. View the timeline and stages of work.

Modules for the Research Administration Modernization Project (RAMP) will go live on separate timelines between 2022 and 2024.

Where is ATP right now?

ATP is a multi-year program. We are currently in the Architect Stage, which we entered in May 2022.

ATP completed the Planning Stage in April 2022. Milestones included:

  • Finalizing a contract with our new Research Administration software vendor, Huron Research Suite
  • Increasing program staffing
  • Establishing a baseline for program scope, schedule, and budget
  • Board of Regents approval of Workday as the new Systemwide ERP
  • Onboarding our Workday system implementation firm, Huron

ATP completed the Prepare Stage in June 2021. Milestones included:

  • Development of program charter
  • Beginning the work to transform administrative business processes via workshops with Systemwide leaders
  • Selecting Workday as the new ERP for all UW System campuses

ATP completed the Preplanning Stage in December 2020. Early work to launch the program included:

  • Discovery workshops with faculty and staff to understand processes, challenges, and unmet needs of our current administrative systems
  • Establishing program sponsors, a leadership team, and initial team members to facilitate the work of the following stages
  • Conducting vendor demonstrations for end users to provide feedback about prospective ERP vendors

ATP received approval from the UW System Board of Regents in February 2019 to initiate a project to upgrade and modernize core administrative work. The Preplanning Stage officially began in June 2019.

When will end-user training start?

ATP is currently developing training plans to prepare staff ahead of the Workday go-live in July 2024. The Test and Train Stage is scheduled for July 2023 through March 2024.

Are the Procure-to-Pay (P2P) and Title and Total Compensation (TTC) projects part of ATP?

P2P and TTC are independent projects from ATP, with different leadership, teams, and timelines. Read more about what is (and is not) in ATP’s scope of work.