Over the years, campuses across the UW System have relied on outdated, disconnected technology and supplemental systems to complete vital administrative processes and tasks. This has created security risks, limits our access to reliable data, increases staff burden, and hinders the UW from fulfilling its mission.
The Administrative Transformation Program aims to reverse this trend.
ATP is dedicated to standardizing finance, human resources, and research administration business processes and implementing Workday and Huron Research Suite, integrated, cloud-based technology systems, at all UW System campuses. The end result will be a more resilient administrative environment that advances the UW’s mission of research, teaching, and outreach.
To make this possible, ATP is guided by those who know best: UW’s dedicated faculty and staff. We work closely with subject matter experts from all UW System campuses every step of the way, from business process redesign through validation, implementation, and support.
To help move the UW System into the future, ATP will implement new, best-in-class technology and retire many of the on-premises systems we use now.
Workday will replace Shared Financial System (SFS) and Human Resource System (HRS) at all UW System campuses. ATP will implement 17 Workday modules to manage HR, finance, and select research administration processes across the System:
- Human Capital Management (HCM)
- Financial Management (FIN)
Huron Research Suite Implementation
Select modules of the Huron Research Suite will be implemented to manage pre- through post-award research administration functions. The Research Administration Modernization Project (RAMP), a project within ATP, will implement the following modules according to the varying needs of campuses across the UW System:
- Grants & Agreements (G&A)
- Employee Compensation Compliance (ECC)
- Export Control
- Financial Forecasting
Business Process Standardization
More than an opportunity to simply update our systems, the Workday and Huron Research Suite implementations also allow the UW System to standardize essential HR, finance, and research administration business processes across units, departments, and schools.
Benefits of ATP
The implementation of standardized processes within Workday and Huron Research Suite promises to bring numerous benefits to all UW System campuses. Key improvements include:
- Streamlined and simplified administrative functions
- A better user experience for administrative staff
- More trustworthy data to inform decision-making
- Reduced risk related to audits and information security
Moving Forward Together
All campuses across the UW System will transform business processes and introduce enabling technology in a single implementation phase, as part of a plan called the unified approach. This approach is expected to deliver program benefits, including streamlined business processes, better data transparency, and improved cybersecurity, to all UW institutions simultaneously.
To execute the unified approach successfully, ATP will adhere to the following guiding principles defined by former UW System President Tommy Thompson and UW–Madison Chancellor Rebecca Blank:
UW–Madison’s needs must be met. Given UW–Madison’s size and intricacies, it is critical for the success of ATP (across the System) that UW–Madison’s specific needs are met. Therefore, UWSA and UW–Madison will provide project leadership to encourage and balance input from all campuses while remaining focused on UW–Madison’s specific and critical needs. If System resources are not available at the level needed, this may cause delays, but UW–Madison will be able to move forward with implementation on their campus.
Collaboration and strategic alignment. Success of any transformation and ERP project is predicated on strong collaboration and alignment of all parties involved. This will be even more critical in the unified approach. UW–Madison and UW System representatives will be dedicated to working collaboratively across all areas of the program, to ensure the program’s success for all parties — not just those they represent.
Campus benefit realization. Current human resource, finance, and research management systems are obsolete, distributed, and hosted on premises. All System campuses must instead benefit from modern, cloud-based, integrated administrative systems.