ATP begins Architect Stage

The Administrative Transformation Program kicked off the Architect Stage on May 2, closing out a Planning Stage that began in 2021. Now, with design work beginning, ATP continues to hire and onboard business systems analysts and Design Team members.

“Our team worked hard to lay a solid foundation in the Planning Stage, and I am excited about the experience and knowledge our new team members bring to the program,” said Dr. Joanna Wang, ATP’s Program Executive and Chief Technology Officer.

Key activities during the Planning Stage include building the ATP team, finalizing the Workday implementation timeline, and clarifying the program’s scope. ATP’s scope includes the standardization of HR, finance, and research administration business processes and the implementation of Workday and select Huron Research Suite modules at all UW System campuses.

As the team moves into the Architect Stage, stakeholder engagement will be frequent and critical, with the focus turning to business process design and prototype and the initial setup of Workday.

Subject matter experts from campuses across the UW System will work alongside ATP’s Design Teams by serving on Focus and Validation Groups. These groups will help guide ATP’s business process transformation work, which will include a series of design sessions and deliverables:

  • Future-State Process Design (FSPD) Sessions will examine business needs and Workday capabilities.
  • Architect Design Sessions will focus on processes within Finance, Human Resources, and Research Administration.
  • Workbooks for finance, human resources, and research administration will document initial design decisions and be updated if needed as business processes are configured in Workday.
  • Playback Sessions will include presentations and demonstrations of the UW Workday design.

Key deliverables of the Architect Stage include:

  • Customer review sessions
  • Data cleanup 
  • Integration design
  • Conversion design
  • Reporting design
  • Test planning

“This is a rewarding stage of the program,” Dr. Wang said. “Our Design Teams will discuss, evaluate, and explore to find the best way to use Workday for our business processes.”

Communication, engagement, and training plans will also ramp up during the Architect Stage as ATP prepares administrative staff for the transition. ATP will:

  • Launch a monthly newsletter (subscribe)
  • Build connections and make visits to campuses across the UW System
  • Identify the tools, resources, and topics for Workday training

The work of the Architect Stage culminates with a proposed setup of Workday and end users will attend demonstrations at the beginning of the Configure and Prototype Stage in December 2022.

Upon completion of the Configure and Prototype, Testing, and Deploy Stages, Workday is anticipated to go live in July 2024.

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