Workday go-live revised to 2025

At its October 6 meeting, the UW System Board of Regents approved a revised Workday implementation timeline at all UW institutions. Workday will now go live in July 2025, a change from the previous July 2024 go-live date.

Steven Hopper, Associate Vice President for Learning and Information Technology Services and Chief Information Officer, Universities of Wisconsin, says the revision means UW campuses will have adequate time to prepare for a successful implementation and quality user experience.

Following initial approval for the Administrative Transformation Program in 2019, a two-stage implementation plan projected go-live at UW-Madison for July 2024 and all other campuses for July 2026. In 2021, a unified approach called for all campuses to go live at the same time in July 2024.

“As ATP partnered with campuses to work toward that goal, it became clear that additional time and resources were needed to complete adequate testing, system integration, and training,” Hopper said. “Since Workday will be our foundational technology platform for human resources, finance, and other administrative processes going forward, it’s critical we launch it successfully. The timeline revision provides the time our employees need to be ready for the transition to Workday.”

Timelines for testing and training have been updated accordingly:

  • End-to-end testing: July 2023 – Aug 2024
  • User-experience testing: Aug 2024 – Oct 2024
  • End-user training: Begins March 2025

The unified implementation approach will not change because of the timeline revision. Workday will go live at all UW institutions in July 2025.

The Research Administration Management Portal (RAMP) implementation timeline has also been revised. RAMP went live at UW-Madison in July 2023. The timeline for RAMP at all other UW campuses will now align with the July 2025 Workday implementation to maintain an optimal deployment strategy.

ATP will continue to collaborate with campus partners as we modernize our technology and standardize business processes across the entire UW System.